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County Conference 2017

To: County Officers, County Committee members, Director General, Branches, Clubs and Groups.

Notice convening the County Annual Conference

Venue: The Strutts Community Centre, Derby Road,  Belper, Derbyshire, DE56 1UU

2.      Date & Time: Saturday 21st January 2017 at 2pm

3.     Conference Delegates: 

  1. Branches may appoint ONE voting delegate for paid up membership not exceeding 300. Where paid up membership exceeds 300 the Branch may appoint TWO delegates.
  2. The membership total is as at 30th September 2016.
  3. Officers and members of the County Committee are NOT eligible for appointment as delegates to the County Conference, but they shall be members of the Conference and will be entitled to speak but NOT vote.
  4. Only Branches that have submitted their Receipts & Payments (R & P’s) Accounts by 30 September 2016 and Form MS1 by 21 days prior to the Conference (1st January 2017) are entitled to be represented at a meeting of the County Conference.

 4. Nomination For National Conference Committee

When submitting nominations, forms must be accompanied by:

  1. Confirmation of acceptance by the nominee
  2. CV
  3. Photograph – passport size

Nominations must be at the County Office by 2nd December 2016.

 

5. Nomination For County Committee.
Each Branch may nominate up tofive members to serve on the County Committee. Candidates must have three consecutive years Branch committee service. This year’s requirement:5 for THREE years; 3 for TWO years and 4 forONE year. When submitting nominations (except for those presently on theCountyCommittee), forms must be accompanied by:

  1. Confirmation of acceptance by the nominee (signature on at least one nomination form will suffice).
  2. CV
  3. Photograph – passport size

Nominations must be at the County Office by 2nd December 2016.

 

6.      Nomination For County Conference Committee

 

Each Branch within the County may nominate up to THREE members.

Requirement: 6 (THREE for ONE year) from the Conference floor, (Three for ONE year, elected from the CountyCommittee at their first meeting, following the Conference.

When submitting nominations (except for those presently on the County Conference Committee), forms must be accompanied by:

  1. Confirmation of acceptance by the nominee (signature on at least one nomination form will suffice).
  2. CV

7.      Motions

Motions for submission to the County Annual Conference must be on the form provided.

It is pointed out that only those motions carried by the County Annual Conference will be eligible for submission to the National Annual Conference. Motions MUST include (a) Reason for Inclusion (b) Effect if passed (c) Main Argument.

8.      Return Date

All the above Nominations and Motions must be received at the County Office NO LATER THAN 2nd December 2016.  Any received after this date will be declared void.

9. Provisional Agenda

The provisional Agenda is included with this notification, and amendments or withdrawals will be considered, if in order, not later than 8th December 2014.

10.  Final Agenda

The final Agenda will be distributed no later than 3th January 2015.

11. Motions Of Urgency

Motions of urgency will be considered at any time, but only if strictly in order with the element of urgency clearly indicated, with a copy of the minute(s) to show that it / they have been adopted by a fully convened Branch meeting.

12. Voting At Conference

Voting papers will be distributed to Delegates as they report to the Conference Committee for registration, also on production of the Delegates current membership card.

Scrutinisers will collect the papers immediately after the vote has taken place.

13. Complaints. Anything that gives cause for complaint concerning Ballot papers, Delegates Credentials or Voting, should be reported to: The County Conference Committee Chairman (Mr. D. Gillard) at the Conference.

14. Visitors: Visitors ARE MOST WELCOME to attend. Branches are requested to complete the form enclosed, in order that adequate refreshments are available.


The following committee members are due to retire at this Conference and are eligible for re-election:

County Committee:

Mr O Blackwell
Mr B Brown
Mr K Iliffe
Mr H Williams

County Conference Committee:

Mrs E Woodward
Mr JC Jackson

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