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Event Funding

If your Branch is planning an event and you have limited funds then you can apply for funding through the MSO, the procedure and the Application form are available from your MSO.  If you wish to make a bid applications should be sent in to me by the end of February 2016.

EVENTS FUNDING APPLICATION PROCEDURE FOR BRANCHES/COUNTIES/DISTRICTS

1. Introduction

1.1. Branches and Counties/Districts can request funding to organise activities/events designed to inform the wider public of the Legion, help the public gain a greater understanding of the work that the Charity carries out, raise awareness of the importance of Remembrance, recruit new Legion members, raise funds, attract volunteers and provide potential beneficiaries with contact information.

2. Funding method

2.1. The central ‘Event Fund’ incorporates the previous ‘Legion in the Community’ budget and the ‘Recruiting Budget’ used for the County/District Recruiting Grants.

2.2. The amount of central funding available is limited hence not all applications will be 100% successful. Funding may also not be applied equally across the regions dependent on the nature of the event and quality of the individual applications.

2.3. Branches are requested to use their own funds or ask their County/District to sponsor some parts of the event in the first instance. Counties/Districts are requested to use their own funds if possible. If these funds are not sufficient to cover the costs of an event, additional sponsorship from the central Event Fund may be requested.

2.4. The events and activities may be fully or partly reimbursed, depending on whether or not there are local contributions from sponsors, County/District or other departments.

2.5. Event funding is not intended to cover material purchases for branch and County/District use, but to cover the costs for a single project.

3. Procedure

3.1. Branches

3.1.1.By the end of February at the latest, Counties/Districts should invite branches to apply for funding. All project proposals need to include a brief description of the event, objectives of taking part in this activity, expected footfall, anticipated outcome in terms of benefit to the Legion and costs.

Filled forms should be sent directly to the Membership Support Officer by the County/District deadline.

3.1.2.Counties/Districts will review the applications and ascertain if there is any funding available from the County/District fund to contribute to the branch event.

3.1.3.The County/District must collate all the applications and fill in the relevant section of the County/District Events Budget application form. This form must be submitted to Head Office by 22 May.

3.1.4.The event applications will be reviewed by the County/District Budget Working Group, the Regional and National Publicity and Membership Officers and the Head of Membership.

3.1.5.When the County/District is informed of the grant allocations by the County/District Budget Working Group in mid-June, the County/District should inform all the applying branches of the amount of funding available. Please note that Head Office will not be informing the branches directly.

3.1.6.Branches should be aware that all the proposed allocations will reflect the maximum amount of funds they can receive based on the forecast of the event costs. Successful branches should receive instructions from the County/District on how to account for the expenditure and apply for the reimbursement of the costs.

Only expenses supported by itemised receipts can be reimbursed.

3.2. Counties/Districts

3.2.1. The Membership Policy and Administration Manager will send the County/District Event Budget application forms to the Membership Support Officers by 17 April.

3.2.2.County/District Committees are requested to fill in the individual County/District event application forms, consolidate the applications with the previously received branch applications, and then adjust the budget application form accordingly.

3.2.3.The full set of event applications and the grant application form must be sent to the Membership Policy and Administration Manager at Head Office by 22 May.

3.2.4.By the end of May the County/District Budget Working Group assisted by the Regional and National Publicity and Membership Officers and the Head of Membership will evaluate all event applications.

3.2.5.By mid-June all Counties/Districts will be informed about the allocated funding. Branches should be aware that all the proposed allocations will reflect the maximum amount of funds they can receive based on the forecast of the event costs. Successful branches will receive instructions from the County/District on how to account for the expenditure and apply for the reimbursement of the costs. Expenses without itemised receipts will not be reimbursed.

3.2.6.Counties/Districts are advised to create an earmarked fund in their accounts for all the income and expenditure relating to County/District and Branch events. This will help to closely monitor the budget.

4. Payments

4.1. Branches

4.1.1.Payments to branches are made retrospectively upon submission of receipts and evaluation forms. These forms need to be sent directly to the Membership Support Officer to facilitate processing. Only those claims that have the relevant receipts/invoices and the event feedback form attached will be processed. Payments will be made directly to the branch from the County/District events grant.

4.2. Counties/Districts

4.2.1.Counties/Districts can use the event support grant to directly cover the costs of events. 5. Event cancellation

5.1. If a branch event is cancelled, the branch should inform the local RPMO and Membership Support Officer.

5.2. If a County/District event is cancelled, the County/District Committee should inform the local RPMO and ensure the money allocated towards this particular event is kept in the earmarked event fund so that it may be used for any events planned for the following financial year. 

Application forms available from the MSO 

 

 

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